CONSTITUTION OF THE SOUTH CAROLINA ATHLETIC COACHES ASSOCIATION INC.
Article I. Name
The name of this organization shall be the South Carolina Athletic Coaches Association, Inc.
Article II. Mission & Objectives:
Section 1. Our mission is to promote, protect, and teach the student athletes of South Carolina through effective leadership and professional development of coaches.
Section 2. The objective of this association is to promote, maintain, and improve the coaching profession through the presentation of the best methods and techniques and any other phase that would benefit coaches individually and collectively, To continually work for the highest standards of ethics and sportsmanship among players, coaches, and communities; to cooperate with the South Carolina High School League in the promotion of a broad and wholesome high school athletic program.
Section 3. Said Corporation is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under sections 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law).
Article III. Membership
Section 1. Active members are individuals actively engaged with middle, junior high and high school athletics or employed full time by schools who are members of the South Carolina High School League.
Section 2. Associate members are administrators whose schools are members of the South Carolina High School League, college coaches, volunteer or part time coaches, private school coaches and administrators whose schools are not members of the of the South Carolina High School League.
Section 3. Honorary members are former active members or associate members of the South Carolina Athletic Coaches Association, Inc. with a minimum of fifteen years coaching experience in South Carolina: 1. who have retired because of having reached the mandatory retirement age. 2. who have completed the required number of years service for retirement under the South Carolina Retirement System. 3. who have been forced into retirement because of disability.
Article IV. Dues
The annual membership dues for active and associate members will be set by the Board of Directors.
Article V. Officers, Directors, Election Procedures
Section 1. The officers of this corporation shall be a president, first vice president, second vice president, executive director and a Board of Directors. Members of said board shall be elected by the member coaches representing each classificiation of the SC High School League. The remaining members shall be the immediate past presidents of the corporation and they shall serve on the board for three years. Our Representative on the South Carolina High School League Executive Committee, our Board Member representing the Middle Schools and Junior Highs and our SCACA Chaplain will be selected by the Board of Directors.
Section 2. All active five year members of the corporation shall be eligible to hold office or a directorship in the corporation as provided in Article V.—Section 1. Additionally, the Office of Executive Director may be held by any member or non member. The election of officers shall be at the annual meeting of the Association.
Section 3. The Directors will serve for two years. Each School classification shall have two directors, one from the lower state and one from the upper state. These Directors shall be elected by the active members in each Classification and section of the State they represent. The directors will be so elected that there will never be represented on the board a majority of new personnel. To meet this requirement, board members who have not completed their terms of office but have been forced off because of realignment or other organizational changes shall become members-at-large for one year.
Section 4. The president shall preside at all legislative meetings and meetings of the Board of Directors. The first vice president shall preside in his absence.
Section 5. The first vice-president or president-elect shall become president at the end of the term of office of the elected president. The second vice president moves into the office of the first vice-president upon its vacancy. Their terms of office shall be for one year.
Section 6. The second vice-president shall be nominated by the nominating committee. One year, she/he shall come from the representatives of the lower state and in the successive year she/he shall come from the representatives of the upper state.
Section 7. The office of the executive director shall be chosen by the directors to serve for one year and may succeed himself/herself; he/she shall be paid a salary and expenses as directed by the Board of Directors. He/she will keep full and accurate records of all board meetings and association meetings. A copy of these minutes shall be made available to all members. The Executive Director will have charge of all funds of the corporation and make a report to the members at the annual business meetings each year. He will pay out all money as directed by the Board of Directors. The executive director will be answerable to the Board of Directors
Section 8. The Board of Directors shall have general supervision of the affairs of the Corporation, deciding all questions and performing all duties not provided in the constitution.
Section 9. Should a vacancy occur in the office of the president during his/her term of office, the first vice-president shall succeed him/her and serve the remainder of the year. Should a vacancy occur in the other offices, the president, on the advice of the Board of Directors shall appoint a successor.
Section 10. All Members with five year membership will be eligible to file for election as a director. At least three months before the annual meeting, the executive director will notify all members of the vacancy that must be filled for the coming year. Any eligible member wishing to run for this position must write to the executive director, by June 1st, stating that she or he wishes to be placed on the ballot as a candidate for the Board of Directors. If no one submits their name it will be duty of the nominating committee to place at least two eligible names on the ballot. The voting will take place after the annual business meeting by approved classes, and the candidate with the most votes will be elected. If there is a tie for the most votes there will be a second vote.
Article VI. Committees
Section 1. Standing committee shall be appointed by the president or executive director as follows: (they will meet with the Board of Directors when the president thinks it is necessary.) The President has power to appoint any other committees he deems necessary.
Constitution and By Laws Committee
Hall of Fame Committee
Special committees may be appointed by the President when deemed necessary.
Section 2. Auxiliary Association:
- Athletic Directors
- Athletic Trainers
- CAWS (Softball & Volleyball)
- Track & Cross Country
Section 3. If a son or daughter of a scholarship selection committee member is eligible, then that individual will not vote on his/her own sons or daughters nomination but will allow the other members of the committee to do so.
Article VII. Meetings
Section 1. The annual meeting of the corporation shall be held during the coaching clinic each year. The purpose of this meeting shall be to act on legislative proposals and resolutions previously submitted. Two-thirds of the active members present shall be required for adoption of a proposed amendment.
Section 2. Only active members will be allowed to attend the business meeting sessions of the corporation and vote.
Section 3. The annual coaches clinic is open to the general public, upon the payment of the clinic fee. The fee is to be set by the Board of Directors.
Section 4. When any member of the executive committee of the coaches association makes a special trip to attend a coaches meeting or executive board meeting, they shall be allowed expenses for travel. If any member of the executive board receives transportation from his/her own school, he/she shall not collect expense money from the coaches association.
Article VIII. Amendments
Section 1. Any proposed amendments to the constitution must be in the hands of the executive director by June first. All active members will be given two weeks notice of the amendment changes to be voted upon at the annual meeting.
Article IX. Dissolution
Section 1. That this corporation is resolved to operate as a non-profit, eleemosynary organization for the benefit and promotion of high school athletics in South Carolina. In the event of dissolution, the residual assets of the organization will be turned over to one or more organizations which themselves are exempt as organizations described in section 501 (c) (3) and 170 (c) (2) of the Internal Revenue Code of 1954 or corresponding sections of any prior or future law, or to the Federal, State, or local government for exclusive public purpose.
Section 2. Notwithstanding any other provision of these articles, this corporation will not carry on any other activities not permitted to be carried on by (a) a corporation exempt from Federal Income Tax under section 501 (c) (3) of the Internal Revenue Code of 1954 or the corresponding provision of any future United States Internal Revenue Law or (b) a corporation, contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code of 1954 or any other corresponding provision of any future United States Internal Revenue Law.